Job Posting Details

Premises Coordinator, Coastal Community Credit Union

Location:Nanaimo, British Columbia
Posting Date:May 8, 2018
Closing Date:until filled
Web Site:
Employment Type:Full-time / Permanent
Requisition Number 18-0135
Post Date 5/2/2018
Title Premises Coordinator
City Nanaimo
Location Premises
Regional No
Closing Date 5/16/2018
Type of Position Full-Time
Status Permanent

Coastal Community Credit Union is the largest financial services organization based on Vancouver Island and the Gulf Islands and serves over 110,000 members and clients through its 24 branches, 17 insurances offices and 4 business centers.Coastal Community is committed to improving financial health, enriching lives and building healthier communities.We are seeking to fill the position ofPremises Coordinator.

Reporting to the Senior Manager, Premises, thePremises Coordinatorprovides assistance to the Senior Manager, Premises in all areas of accountability of the Premises Department. This role requires proven knowledge and experience in property management skills to assist with the monitoring, reviewing, and development of existing properties for compliance with Coastal Community’s property management policy. ThePremises Coordinatoris responsible for providing assistance towards the maintenance of the property management information system, Business Continuity Planning (BCP), and administration of Master Property and Insurance renewals.

Principal Duties and Responsibilities:

  • Contributes ideas to the development and assists with documenting the annual operating plan, budget and targets for the Premises Department.
  • Assists in the documentation of programs or practices and reviews them on an ongoing basis. Provides updates and reports as required.
  • Maintains accurate records for the Premises Property Information System, including but not limited to expirations and renewals of service contracts, inventory of current floor plan drawings, independent contractor agreements, privacy policy agreements, security runner service, signage maintenance, utilities, fire inspections, HVAC maintenance, cleaning agreements, furniture, landscaping, elevator maintenance, and roofing maintenance.
  • Assists with the scheduling and coordination of service contractors and providers to ensure the proper care of Coastal properties.
  • Administers and maintains repair and maintenance logs for all locations.
  • Completes other premise related tasks as required.

The successful candidate will have successful completion of a high school diploma. In addition, the successful candidate will have completed the Sauder School of Business Property Management Course (or equivalent program) within 2 years of accepting the position.

The ideal candidate will also have:

  • Previous premises related experience, preferably in a financial sales and service environment, an asset.
  • Proficiency with Microsoft Office products, including Word, Excel, and Outlook.
  • General knowledge of building systems, equipment, machinery, and furnishings.
  • Previous experience in a purchasing role would be an asset.
  • Previous experience with developing and implementing business process improvements would be an asset.
  • Previous building construction experience or training would be an asset.
  • Previous property management experience would be an asset.

ThePremises Coordinatorwill develop collaborative, positive working relationships with both internal and external stakeholders and will be a team player. This individual will also be a self-learner with high motivation to engage in continuous learning and self-development opportunities.