Occupation Types: Administrative/Clerical/Support

Administrative Specialist

National Consulting Limited is looking for an administrative professional who is results-oriented, has excellent communication skills, and an eye for detail. This person would provide support to the NCL team that delivers products, services, and training to credit unions.  This position reports to the Executive Administrative Specialist.

The Job

 The successful candidate must be able to work independently as this is a remote (work-from-home) position. A typical day may include a variety of tasks such as coordinating conferences and training workshops, ordering tradeshow promotional items, creating newsletters, reconciliation and approval of invoices, and website updating. This is a permanent, full-time position (37.5 hours per week). Computer equipment is supplied.

The Candidate

 The  ideal candidate will possess:

  • an Office Administration Certificate and at least 5 years’ office administration experience. Credit Union experience is considered beneficial but not necessary.
  • Advance computer and technology skills, especially in Adobe programs, Microsoft 365, and WordPress.
  • Understanding of fundamental budgeting and accounting principles.
  • Strong organizational skills and an attention to detail.
  • Event-planning experience and solid time management skills.
  • Demonstrated ability to work well in a team environment.

The Compensation

NCL offers a competitive compensation package.  Salary will depend on qualifications and experience. Benefits include a matched superannuation pension plan; group benefits (health, dental, life and disability insurance, and a Healthcare Spending Allowance), and paid personal days off.

If being part of our team interests you, please submit a resume and cover letter, in confidence, to hr@nationalconsultinglimited.com by Thursday, June 1, 2023.

We appreciate the interest of all applicants; however only those under consideration will be contacted.

National Consulting Limited is owned by a consortium of 25 Saskatchewan credit unions and partners with credit unions across Canada to provide expertise in Risk Services such as Compliance, AML, Fraud Protection, Privacy, Procurement, Banking and Card Services.

Project Coordinator

Lloydminster, Saskatoon, or any branch location, SK

Hybrid Work Arrangement

As a Project Coordinator, you work closely with our Project Manager supporting projects driving business productivity, efficiency, and operations through innovation and project management execution.

You will be involved with all aspects of delivery, focusing on tracking and reporting on portfolio status of multiple projects concurrently to our team and partners. You apply project management and analytical skills in Agile and hybrid project management environment. Collaboration with cross-functional teams, particularly Information Technology, is instrumental to successful outcomes. As you gain confidence and familiarity, you will manage smaller-scale projects.

Additionally, you will:

  • Support with discovery meetings, planning, scheduling, implementation, and roll-out of projects.
  • Translate business requirements into clear and concise user stories.
  • Communicate clearly and hold accountability to make the most of meetings.
  • Develop strong working relationships with colleagues and vendors, enabling you to gain a deep understanding of their business and operations, quickly.
  • Capture lessons learned, developing practices, then distribute to the appropriate audience.
  • Schedule project status meetings, take minutes and post to various repositories.
  • Create or utilize templates for schedules, agendas, checklists, etc.
  • Prepare, update, and manage documents defining business requirements, functional design, project plans, schedules, and reports.

What you will need for this role:

  • A related degree in Commerce / Management or Computer Sciences with a focus on Management Information Systems or Development. Note: An equivalent combination of education and experience will be considered.
  • Preference is given to those with 1-3 years of experience in project coordination and reporting and/or process improvement experience.
  • Preference is also given to project management, change management, or Agile certification.
  • Ability to manage, analyze, and synthesize complex system requirements and work with a diverse group of business users and IT team members.
  • Strong evaluative and analytical skills.
  • Superior communication skills (written and verbal), organizational skills, and problem-solving.
  • Ability to hold accountability of internal and external partners.
  • Experience building and maintaining strong working relationships.

We are asking for a lot. Even if you don’t tick the boxes perfectly, please consider applying. We’re willing to support your learning and development.

What do we offer?

We were named one of Saskatchewan’s Top Employers for the 6th consecutive year. This reflects our workplace culture and commitment to building relationships beyond banking with our members, and our team. We offer:

  • Preferred rates on our products and services
  • Benefits and pension, from day one
  • Competitive salary
  • Investment in your professional development
  • Community involvement

If the above describes you, we want to hear from you. Submit your cover letter and resume by end of day, on May 31, 2023, to careers@synergycu.ca. Please quote competition #234701 in the Subject Line.

More details:

  • Position reports to the Project Manager
  • Hours: 37.5 hours weekly. Permanent full-time.
  • This position will be required to travel. Successful candidate must have access to reliable transportation.

A little more about us:

Synergy Credit Union is a people-inspired Credit Union with ambitious goals. We endeavour to deliver amazing financial experiences, earn our customers’ (members’) trust, grow our relationships, and build sustainable communities.

We exist to help our members achieve their financial goals by understanding their needs and delivering exceptional service in modern, convenient, and secure ways. We empower our members by sharing our experience and tools, so they can make robust plans through each stage of life.

At Synergy, our members are owners who profit when we do and who get a say in how we are run. We also live in the communities we serve. This matters to us. We invest locally by offering sponsorships, donations, and scholarships, and through volunteerism. We connect with groups looking to improve overall financial literacy by providing presentations and tailoring them for educational opportunities – for families, schools, youth groups – you name it. We are proud to serve more than 28,000 members and have reached over $2.2 billion in assets.

The Location:

Synergy operates on the lands referred to as Treaty 6 Territory, which encompasses the unceded lands of Indigenous Nations and Peoples, including the Plains Cree, Woodland Cree, Saulteaux, Nakota, Dene, and Metis.

Our Team is mostly located in Lloydminster. This role is eligible for hybrid work. Ideally, the incumbent would be based in Lloydminster or one of the communities we serve (such as Kindersley, Saskatoon, etc.).

We thank all applicants in advance for their interest. Only those under consideration will be contacted. The successful applicant will be required to undergo a bonding process that includes a criminal record check and credit check.

Synergy aspires to have a workforce that is representative of the diversity of our country and encourages applications from everyone.

Find out more about us!  https://www.youtube.com/user/SynergyCreditUnion

 

Operations Coordinator, Regulatory Policy and Prevention

Operations Coordinator, Regulatory Policy and Prevention

We are seeking a confident, highly motivated administrative professional who enjoys working in a fast-paced co-operative environment to join our office management team in support of the Regulatory Policy and Prevention department.

What you’ll do:

As an Operations Coordinator you will provide administrative support and contribute to the coordination of workflows within teams and divisions. This position is responsible to:

  • coordinate, develop, format, edit, proofread, and distribute reports and publications
  • support division meetings and projects
  • support the records management process including archiving electronic and physical documents and coordinating the storage and destruction of offsite records
  • provide back-up support to others within the office management team

What you’ll need:

  • Office Education or Business Administration certificate with two years related experience or an equivalent combination of education and experience
  • intermediate to advanced proficiency with Microsoft Office Suite including Outlook, Word, PowerPoint, and Excel
  • exceptional proofreading and editing skills with a high degree of attention to detail
  • ability to set priorities and manage multiple assignments within deadlines
  • excellent communication and interpersonal skills
  • ability to understand and execute oral and written instruction
  • ability to create, compose, proof and edit written materials

The core competencies for these positions focus on building relationships, communication, empowerment, problem solving & decision making, and service excellence.

What we offer:

We offer competitive compensation and benefits. The salary range for this position is $48,000 – $60,000. For more information on the Corporation, please visit our website www.cudgc.sk.ca.

To Apply:

Please submit your resume and cover letter stating Competition Number OC-CUDGC by May 22, 2023, to HR@cudgc.sk.ca. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Who are we?

Credit Union Deposit Guarantee Corporation (the Corporation) is the deposit guarantor for Saskatchewan credit unions and the primary regulator for Saskatchewan credit unions and SaskCentral, together, Provincially Regulated Financial Institutions (PRFIs). We work closely with these institutions to ensure they employ sound business practices to enhance the strength and stability of the Saskatchewan credit union system.

The Corporation values and supports workplace diversity. We believe diverse ideas, opinions and perspectives make our organization stronger.

PROJECTS AND IT SUPPORT OFFICER

We are excited to announce this new role to our branch!

 

PRIMARY PURPOSE OF POSITION

 This position is responsible for coordinating and establishing projects of need within the branch regarding larger scope projects, IT needs and branch needs and development.

KEY RESPONSIBILITY AREAS

 The following is intended to illustrate the type and level of work typically performed in this role and is not intended to be a comprehensive description of duties performed.

  • Look after and aide in implementation of the required technical projects within our team and services.
  • Analyze, plan, and coordinate the development and execution of the system being implemented, plan and find solutions.
  • Maintain front line support to our third-party providers, branch, and team.
  • Procure as needed through discussion with General Manager, technology needs and infrastructure to support our growing technology needs.
  • Ensure a constant communication with service providers and all level of branch staff on the progress and updates as needed for special projects and IT items.
  • Complete system modifications, system tests / audits on new and modified applications and assess system performance to ensure quality of product and system.
  • Analyze and manage the technology deployments with General Manager, Management Team, and Marketing Officer.
  • Analyze, resolve and trouble shoot system issues related to projects and IT updates and development.
  • Provide local and remote – user issue support and resolution
  • Manage change requests as needed for projects and IT.
  • Execute on other tasks as determined by General Manager, branch needs and project requirements.
  • Aid in the development of standards, procedures and policies for Special projects and IT requirements.

ESSENTIAL FUNCTIONS AND BASIC SERVICES

Administrative

  1. Communication will be key as you work with third party providers and branch teams on projects and IT implementation.
  2. Tracking and recording of what is taking place, where we are at and what may be needed will be imperative. It is essential to ensure records are kept ensuring we have details, reporting needs and updates as project move along.
  3. Ensure management, branch and teams are kept up to date of happening and requirements to ensure success and smooth transition of updates, projects and technology.

Compliance and Risk

  1. Adhere to security procedures as they relate to the position
  2. Adhere to legislation, policy & procedure as they relate to the position.
  3. Adhere to privacy, market code and other relevant legislation when dealing with members and disclosing information

 

Human Resource

  1. Train and support team members as required.
  2. Relieve for other staff as required.
  3. Actively participate in department/work unit and credit union meetings.
  4. Support team members and branch to achieve goals.

OWNERSHIP OF POSITION

 To train, support, provide relief, to all staff within the organization,

To participate and provide input to all levels of meetings held

To not perform functions for immediate family

To work as a team player for the Credit Union

To accept and be willing to take on duties as assigned by management.

 

DECISION MAKING AND FREEDOM TO ACT

 Under general supervision, guided by established standards and procedures, work is routine but varied and use of good judgement for normal decision making.

CORE EFFECTIVENESS SKILLS FOR POSITION

 Interpersonal/Communication

  • builds and sustains effective working relationships with staff, management, and board.
  • communicates clearly and concisely
  • strong written communication skills
  • spelling/grammar/structure
  • effective listening skills
  • effective telephone skills
  • deals with conflict positively and supports others to resolve differences
  • ability to sustain openness and trust, provides emotional support and effectively handles expressions of strong feeling
  1. Leadership
  • a positive attitude toward change
  • recognition of and respect for people’s diversity and individual differences
  • coach, mentor, motivate fellow team members assigned to tasks and projects.
  • take responsibility for actions
  • personal initiative – act to get job done effectively and efficiently and support others on the team to get job done
  • participate with others outside the team to enable them to act (ie: provide information that enables others to act)
  1. Managing Change
  • continuous learning and development; cross training to foster skill development
  • flexible and adaptable in implementing the credit union’s goals
  • ability to balance work and home responsibilities
  • stress management
  • effective time management
  • understanding and commitment to making changes
  1. Problem Solving and Decision Making

Problem Solving

  • ability to identify, analyze and generate solutions to problems based on established procedures and/or past experience
  • ability to recognize when a problem requires referral to supervisor
  • anticipate problems, generate solutions
  • take action within scope of position

Decision Making

  • ability to make sound decisions based on policies, procedures and experience
  • take action within scope of position
  1. Working in Teams
  • work collaboratively to accomplish common goals
  • participate in team development and in identification of team roles, responsibilities and goals as position evolves.
  • recognize and celebrate team successes
  • complies with requests to support team efforts
  1. Innovation/Creativity
  • finding and communicating new ideas for old problems
  • presenting new ideas that have productive outcomes (results in the generation of practical applications or development of new procedures)
  1. Strategic Thinking and Planning
  • ability to relate actions to the strategic plans of the organization
  • knowledge of the organization and the credit union system

 

BEHAVIOURS

Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Team Player: Works well as a member of a group

Enthusiastic: Shows intense and eager enjoyment and interest.

Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization

Growth Opportunities: Inspired to perform well by the chance to take on more responsibility

Work-Life Balance: Inspired to perform well by having ample time to pursue work and interests outside of work

Training: interested in continued development of self and role, continued learning.

 

BENCHMARKS

  • Development of processes, including diarized notes where applicable, to ensure consistent completion of all reporting required.
  • Promoting what Turtleford Credit Union can do for the membership. Knowing our products and services with confidence, aids in promotion of Turtleford for their main banking needs.
  • Other Duties as assigned.

CORE OCCUPATIONAL SKILLS

  • Word processing (i.e. Microsoft Word) – Basic & Advanced levels
  • Spreadsheet (i.e. Microsoft Excel) – Basic & Advanced levels
  • Email program (i.e. Microsoft Outlook) – Basic knowledge
  • Experience in IT infrastructure and application support
  • Experience in Integration Software and programs
  • Client focused approach and possess the ability to analyze and resolve hardware and software problems quickly and efficiently.
  • Demonstrate organizational and analytical skills
  • Outstanding approach to teamwork, collaboration, and communication
  • Network knowledge and wireless technologies
  • Identifies and manages project milestones, deliverables, dependencies, and critical pathing
  • Has at least 2 – 4 years of experience within a Credit Union system.

 

  EDUCATION AND EXPERIENCE

IT experience with similar responsibilities

Understanding of:

  • Networking concepts
  • Installing and troubleshooting devices
  • Backup Systems
  • Knowledge of Microsoft based Operating systems and software
  • Office 365
  • Teams
  • One Drive
  • Website and system updates
  • Project development and supervision

 

COMPENSATION RANGE

$45,000 – $90,000 (Depending on expertise)

 

Training Education with branch

Annual Review of Code of Conduct/Oath of Secrecy

AML Training

Overview of Credit Union System

Your Role in Privacy

Robbery Prevention and Protection

Other Training through CU Source, webinars and CU deposit courses as management deems necessary.

Accounting Technician

About Us

First Nations Bank of Canada is a federally chartered bank primarily focused on providing financial services to the Indigenous marketplace in Canada. Over 87% Indigenous owned and controlled, FNBC is a leader in advocating for the growth of the Indigenous economy and the economic well-being of Indigenous people. Headquartered in Saskatoon, SK and named one of Saskatchewan’s Top Employers, FNBC takes pride in its workforce of over 64% Indigenous employees working at locations across Canada.

FNB Trust is FNBC’s wholly owned trust company providing Indigenous Trust Services to Indigenous governments and organizations across Canada. FNB Trust strengthens the capacity of its customers, in alignment with FNBC’s mission toward the long-term economic well-being of Indigenous Peoples.

About The Role

Reporting to the Trust Officer, the Accounting Technician provides a high level of support and contributes to a comprehensive, efficient and accurate reporting process meeting both internal and external stakeholder requirements. This is a permanent full-time opportunity. Candidates from all Canadian regions will be considered, with preference given to those able to work out of either Saskatoon, Vancouver or Winnipeg offices. Saskatoon and Vancouver are both located on First Nation lands.

This position prepares accruals, bank reconciliations, maintains and reconciles general ledger accounts, posts journal entries, prepares other statistical, financial and activity reports and supports the accounts payable function.

About You

You are a driven and detail-oriented individual who is client-focused and efficient. You have a keen eye for detail and possess strong organizational skills. You are responsible for supporting trust client service goals by providing accounting, payables and reporting services.

You must have:

  • Two (2) years’ experience in bookkeeping and accounts payable role
  • A college diploma in accounting/finance or undergraduate degree is preferred
  • Strong analytical skills with ability to pay close attention to detail
  • High level of organizational skills and ability to prioritize daily workload
  • Ability to adjust to changing work priorities to meet deadlines
  • Extensive working knowledge of Microsoft Excel
  • Knowledge of and experience with QuickBooks Online is preferred
  • Strong communication skills, both written and oral
  • Ability to work independently and as part of a team
  • Travel may be required; possess a Class 5 driver’s license
  • Acceptable criminal record and credit checks

We are passionate about creating an inclusive workplace and value and respect diversity of our staff.

We offer a highly competitive and comprehensive total rewards package, including group benefits, savings plan, professional development, and opportunities for career growth. If you are interested in this opportunity, meet the qualifications, and are eligible to work in Canada, please visit our website at www.fnbc.ca or send your resume and cover letter by email to apply@fnbc.ca. The posting will remain open until the position is filled.

We thank all candidates for their interest, however, only those selected for an interview will be contacted.

People Specialist

The People Specialist is a digitally capable, creative thought leader who will be leading, developing and maintaining HR functions and programs including but not limited to Recruitment, Onboarding, Engagement, Process improvement and program management. We come to work to simplify banking for all Canadians. That’s our purpose. Somebody who wants to break down the stigma of traditional perceptions of Human Resource professionals and Model, Coach and Care to help create exciting new energy for your team. 

FIRST, (WIIFY) Here is what’s in it for you: 

Competitive Salary

Diverse and Inclusive Culture that continues to evolve

Flexible work options

Strong benefit package

Superannuation matched contribution program

Wellness Days to create appropriate work/life balance

Paid Education opportunities to ensure our members have the most equipped staff helping them

A purpose driven organization that focuses on the values of Accountability, Integrity and Respect

And lots more reasons to love where you work and what you do

What our team is looking for: 

A growth mindset that emulates Model, Coach and Care behaviors in every activity and approach

Solution mindset that feeds inertia

Ambassador who’s willing to promote our team inside and outside organization

Somebody not looking for ‘a job’. Our team and members deserve somebody who thinks bigger than that

Somebody who can work with occasional ambiguity with focus on process evolution

Somebody to sweat the small stuff but also see the big picture. Calm under pressure. And deadline focused

Personality and Energy. A flair for polish

Visit the careers page of our website to learn more and apply!   

Lending Support Officer

The Position:

The Lending Support Officer is responsible for systematically sampling the adequacy and accuracy of all loan documentation processed by branch staff. Other responsibilities will include the performance of related clerical duties, such as spreadsheet processing, maintaining filing and record systems. The Lending Support Officer will carry out these duties while maintaining a strict adherence to all appropriate legislative regulations, organization policies, and professional practices.

This is a full time permanent position.

For complete job posting details, please visit our website www.visioncu.ca/en/about-vision/careers

The Person:

  • Proven lending experience in a financial institution an asset.
  • Strong problem identification and problem resolution skills.
  • Effective attention to detail and a high degree of accuracy.
  • Computer literate, including effective working skills of MS Word, Excel and e-mail.
  • High level of critical and logical thinking, analysis, and/or reasoning to identify underlying principles, reasons, or facts.
  • Cooperative or Credit Union industry experience is a benefit.

Compensation:

  • Salary range $40,00 to $50,800/annually
  • Comprehensive benefits package.

 

SUBMIT RESUME AND COVER LETTER TO:

Jennifer Hormann,

Vice President of Human Resources

Vision Credit Union Ltd.

Corporate Office

5007 – 51 Street

Camrose, Alberta T4V 1S6

Fax 780-679-5996

 

Only those individuals invited for an interview will be contacted.

SPECIAL PROJECTS AND INITIATIVES OFFICER

Turtleford is looking to add a new member to our team, Special Projects and Initiatives Officer.  If your interested in joining our team and please review details and send us an email.

This position is responsible for coordinating and establishing projects of need within the branch regarding larger scope projects, IT needs and branch needs and development.

We look forward to hearing from you.

 

 

Operations Coordinator – 1 Year Term

We are seeking a confident, highly motivated administrative professional who enjoys working in a fast-paced co-operative environment to join our Corporate Services department.

What you’ll do:

As an Operations Coordinator you will provide administrative support and contribute to the coordination of workflows within teams and divisions. This position is responsible to:

  • coordinate, develop, format, edit, proofread, and distribute reports and publications
  • coordinate with vendors for the development, preparation, and distribution of corporate documents and materials
  • support the records management process including archiving electronic and physical documents and coordinating the storage and destruction of offsite records
  • provide back-up support to the Executive Assistant and other Operations Coordinators

What you’ll need:

  • Office Education or Business Administration certificate with two years related experience or an equivalent combination of education and experience
  • intermediate to advanced proficiency with Microsoft Office Suite including Outlook, Word, PowerPoint, and Excel
  • exceptional proofreading and editing skills with a high degree of attention to detail
  • ability to set priorities and manage multiple assignments within deadlines
  • excellent communication and interpersonal skills
  • ability to understand and execute oral and written instruction
  • ability to create, compose, proof and edit written materials

The core competencies for these positions focus on building relationships, communication, innovation, problem solving & decision making, and service excellence.

What we offer:

We offer competitive compensation and benefits. The salary range for this position is $48,000 – $60,000. For more information on the Corporation, please visit our website www.cudgc.sk.ca.

To Apply:

Please submit your resume and cover letter stating Competition Number OC-CUDGC by January 24, 2023 to HR@cudgc.sk.ca. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Who are we?

Credit Union Deposit Guarantee Corporation (the Corporation) is the deposit guarantor for Saskatchewan credit unions and the primary regulator for Saskatchewan credit unions and SaskCentral, together, Provincially Regulated Financial Institutions (PRFIs). We work closely with these institutions to ensure they employ sound business practices to enhance the strength and stability of the Saskatchewan credit union system.

The Corporation values and supports workplace diversity. We believe diverse ideas, opinions and perspectives make our organization stronger.

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